Shiplake Parish Council Meeting Minutes -
MINUTES OF THE MEETING OF SHIPLAKE PARISH COUNCIL HELD IN SHIPLAKE MEMORIAL HALL
ON MONDAY, 14th NOVEMBER 2011 AT 7.45 P.M.
1. PRESENT .Mr T Taylor(Chair) Mr G Thomas,Mr C Smith ,Mr D Pheasant,Mr G Davies ,Mr R Head ,Mr R Simister (DC) and Dr P Skolar (CC) Mrs Arnott, Mrs A Law and Mr M Leonard sent their apologies.
2. DECLARATIONS OF GIFTS & INTEREST.
Councillors were given the opportunity to declare any gifts or interest in any item on the Agenda.Mr G Davies declared a prejudicial interest in Planning Application for Shiplake College
3. MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY, 10th OCTOBER Minutes were approved on a motion proposed by Mr G Thomas and seconded by Mr D Pheasant.
4. MATTERS ARISING FROM PREVIOUS MEETINGS
1. Council to appoint an additional councillor as no candidates have come forward.
Chairman requested councilors to consider co-
2. The Chairman nominated Mr G Thomas to be elected as Vice Chairman seconded by Mr D Pheasant and carried unanimously.
5. POLICE MATTERS. 1. WPC Vicky Sims did not attend
6. O.C.C. -
Dr Skolar reported:
1. Highways gulley emptying has been actioned
2. Lines around primary School will be redone in white rather than red to speed up process
3. Fire and Rescue services and Children Services have recently undergone an inspection and were rated as extremely good
4. The Localism Bill is now an act having received Royal Assent.
7. S.O.D.C. – Cllr. M. Leonard.
Mr. Simister reported
1. There has been a nominal change in some constituencies’ e.g. Henley is now South East Oxfordshire.
8. OPEN FORUM.
1. Meeting was suspended at 7.50pm to allow questions from members of the Public present .Mr D Ramm presented his proposals for installation of signage at the Lashbrook Ferry site. Following some discussion Council approved a contribution of £150 towards the installation on a motion proposed by Mr R Head and seconded by Mr C Smith. Meeting resumed at 8.05pm
9. SPECIAL REPORTS-
10. PLANNING.
The Planning Working Party submitted the following report:
APPLICATIONS:
P11/E1065:23 Plowden Way, Shiplake Cross RG9 4DG
Applicant: Miss T Symonds
Proposal: Two storey and single storey rear extension (Amended plans).
Recommendation: REFUSAL on grounds that amendments do not mitigate previous reasons for refusal.
P11/E1715 New Gateways, Station Rd, Shiplake RG9 3JS
Applicant: Mr G Bryant
Proposal: Changes to driveway and planting proposals.
Recommendation: NO STRONG VIEWS.
P11/E1726 Address: Lower Woodlands Woodlands Road Harpsden RG9 4AA. Applicant Mr Loggie. Recommendation: NO STRONG VIEWS
P11/E1668 Address: Shiplake College Reading Road Shiplake RG9 4BW Applicant Mr N Walne (Mr G Davies expressed a prejudicial interest and did not participate) Recommendation: RECOMMEND APPROVAL
P11/E1743 Address: 3 Westfield Crescent Shiplake RG9 3LJ Applicant: Mr Brind Recommendation: NO STRONG VIEWS
Council approved the Working Party recommendations
A) DETERMINATIONS:
P11/E1445 17 Crowsley Rd, Shiplake RG9 3JU (2 storey side/1 storey front & rear ext)
GRANTED subject to 4 conditions-
P11/E1237 Thames Farm Barn, Reading Road, Shiplake (change of use)
REFUSED by Planning Committee.
P11/E1514 Haileywood Lodge Woodlands Road Harpsden G9 4AA. Detached 3-
P11/E1566: Cottonstones Mill Road Lower Shiplake RG9 3LT Erection of detached garage (Amendment to approved scheme ref: P10/E1511). PERMISSION GRANTED with 5 conditions
P11/E1065: Plowden Way Shiplake Cross RG9 4DG .Two storey and single storey rear extension (As amended by plans submitted on 30 September 2011).PERMISSION IS REFUSED
P11/E1557 Site Location: 21 Brocks Way Shiplake RG9 3JG proposed single storey rear extension, porch and part garage conversion. PERMISSION GRANTED with 4 conditions
B) OTHER MATTERS
A discussion followed with Mr R Simister (DC) on a number of planning “Topics” e.g. Question reference discretion exercised by Planning Committee chairman to allow resident representative to speak in circumstances where parish councillors were previously refused on two similar occasions.
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SODC failed to advise us of this application.
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SODC incorrectly assigned our response to Harpsden PC
and then failed to advise us that they granted permission on 23 June (even after we asked them on 20 August what the status of this application was).
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Mr Thomas summed up by saying these were matters of executive management and quality control, not political as Mr Simister seemed to imply;SODC’s inconsistencies and lapses in procedure were frustrating the Parish Council in its task of discharging its responsibilities and worse, in the cases cited , effectively disenfranchising the PC , and its residents , in significant planning matters affecting them .
Mr Simister was requested by the Parish Council to take up these matters further and see how best to clarify and resolve them to the satisfaction of the Parish Council. ACTION MR R Simister
Mr Simister was also requested to forward the standing orders for the Planning Committee in relation particularly to the use of the Chairman’s discretion. ACTION MR R Simister
Mr Simister requested to ascertain the Right of Appeal process ACTION MR R Simister
11. FINANCIAL MATTERS.
1. A copy of the financial statements for November, with details of the accounts due for payment, were reviewed and approved on a motion proposed by Mr T Taylor and seconded by Mr G Thomas.
2. The following cheque payments were approved
R V Hudson – salary October 73.12 £396.02
R V Hudson – expenses, office allowance. October 74.12 £84.07
Inland Revenue – clerk’s tax & NIC October 75.12 £102.71
Mrs A Law (reimbursement for Mr Partridge) 76.12 £59.73
Mr Robin Head (grasscutting) 77.12 £88.00
Staples office supplies (Office supplies) 78.12 £110.40
Shiplake Primary School (Grant) 79.12 £750.00
Playsafety (Playground Safety Report) 80.12 £151.20
Royal British Legion (Memorial Wreath) 81.12 £300.00
SODC (Dog Bin servicing fee) 82.12 £11.66
South & Vale Carers (Grant) 83.12 £100.00
3. Council approved the External Audit on a motion proposed by Mr T Taylor and seconded by Mr C Smith.
4. Council to approve the appointment of the Internal Auditor .two quotations received a) Mr P Hood current auditor £169 plus travel b) IAC Internal Audit and Compliance £185 plus Vat Inc travel. on a motion proposed by Mr T Taylor and seconded by Mr D Pheasant
5. Council to approve Grant of £300 for Memorial Wreath for Royal British Legion on a motion proposed by Mr T Taylor and seconded by Mr D Pheasant.
6. Council reviewed the proposal to Grant Shiplake Primary School (budget allocation £750) and decided to hold the grant awaiting further information from the school ACTION Clerk
7. Council to review Noticeboard proposal of Mr D Ramm. on a motion proposed by Mr R Head and seconded by Mr C Smith Council approved a grant of £150 (see item 8.1)
8. Grant for Shiplake Memorial Hall to install Solar PV’s was suspended temporarily ,Clerk to report
9. Request for £25 in support of campaign to introduce more 20mph restrictions received from Sustrans .Tabled .Council rejected additional support over and above annual £25 subscription /donation.
10. Date for FWP to meet to discuss 2012/13 budget , precept and undertake risk assessment will be December 19th 5pm
11. Council approved support of Shiplake Women’s Institute for Queen’s Jubilee by
underwriting cost of hire of Memorial Hall for Village celebration approximate cost
£50-
12. Mrs Law had requested by email whether Shiplake Parish Council would wish to implement similar programme to Binfield Heath PC by purchasing Jubilee Mugs for children residing in Shiplake Parish.
.
12. MATTERS FOR CONSIDERATION.
79/12 HIGHWAY MATTERS.
1. Road Closure Order for November 13th ( Remembrance Day Service ) had been
received and placed on Noticeboards
2. Update on parking issues following meeting with OCC :Dr P Skolar and Mr T Taylor
a) The Clerk was authorised to purchase three red 20s Plenty warning signs for installation by the Primary School following no objections from OCC. ACTION: Clerk
b) The Clerk was requested to write to the Highways Cabinet Member PA Yvonne Staniford at OCC approving Councils decision to go ahead with the traffic order consultation on parking in Shiplake with the caveat that Westfield crescent and part of Mill Road be excluded due to no off street parking. The following information is also requested .What is next step? Will consultation only go to those residents directly affected ?,what is time table ? ACTION: Clerk
3. Mr R Head reported that the Highway in Church Lane was in bad repair with some dangerous potholes .Dr P Skolar to follow up with Highways.
4. Mr R Head reported that the Plough Lane road sign where Memorial Avenue meets Shiplake Row has been demolished Mr R Simister to follow up.
5. Mr R Head reported that the missing /stolen road signs approaching Memorial Avenue /Mill Lane had still not been replaced.Dr Skolar to follow up.
80/12 MODEL CODE OF CONDUCT.
81/12 RECREATION GROUNDS/OPFA
1. Badgers Walk -
2. Memorial Hall. Mrs Law reported on the condition of the equipment and the general condition of the playground.
3. Latest issue of the Playing Field received
4. RoSPA Playground safety report received for the playgrounds. And distributed to Mr C Smith and Mrs A Law.
82/12 FOOTPATHS.
1. A request to clear pavement to Tower House has been submitted to SODC
2. The footpath reported by a resident as dangerous has been attended to.
3. Mr G Thomas reported on FP’s 38.37.29.1.and 7 as being in good order except for cut though on 36 which is still full of debris ACTION: Clerk to contact Mr Beale.
4. Mr Thomas wished to express Council’s thanks to Mr Beale for work carried out recently.
83/12 SHIPLAKE – DEVELOPMENT OF FACILITIES.
Projects for improving facilities within village
1. LASHBROOK CLEAR POND /LANDSCAPE.
a) Mr Thomas has processed a TOE2 grant request for £150 from ORCC to support work done .A contribution required from PC for £18.36 payable to Grundon Waste management to progress claim. Council approved on a motion proposed by Mr T Taylor and seconded by Mr D Pheasant.
b) Mr Thomas reported that a resident had donated a large amount of mulch
c) Mr Thomas reported that this coming weekend 250 whips (i.e.hedgerow plants )will be planted by the volunteers.
2. CYCLEPATH.TO HENLEY
3. HIGHWAYS DEVELOPMENT OF ROUNDABOUTS AT MEMORIAL AVENUE AND STATION ROAD/WAR MEMORIAL
4. HYDROPOWER-
5. FOOTPATH STATION ROAD, CROWSLEY ROAD TO BUS-
6. VILLAGE CONSERVATION PLAN-
7. E.COMMS-
8. KERBING MEMORIAL AVENUE TO ORCHARD CLOSE
9. TREE PRESERVATION .
10. FOOTPATH NEW ROAD /MILL LANE TO PLOWDEN
11. FOOTPATH LOWER SHIPLAKE TO SCHOOL
12. IMPROVE PARKING AT SCHOOL
13. GRIT BINS.
14. LAND DEVELOPMENT
84/12 ENVIRONMENTAL MATTERS.
85/12 S.O.D.C.
1. Request from SODC to comment on latest issue of Corporate Plan 2012-
2. Invitation received to attend Town and parish Council Forum at Wallingford Offices
on 22nd November at 5.30pm -
3. Latest e-
86/12 O.C.C.
87/12 O.A.L.C. /O.R.C.C.
1. Copy of ORCC Annual Review received .Tabled
2. SLCC latest issue of branch newsletter received. Tabled.
3. Latest issue of LCR online received. Tabled.
4. Invitation from ORCC to attend Free Community led Planning Workshop on November 15th at 7.30pm .Tabled.
5. OALC e-
88/12 MEMORIAL HALL
1. Mr. Head reported that contractors had been instructed to proceed with the approved installation of a screening laurel hedge.
89/12 CHILTERN SOCIETY/CPRE
1. Latest Issue of Chalk and Tress received. Tabled
2. Copy of Annual Review 2010/11 Chilterns Conservation Board received .Tabled
3. Latest e-
4. Latest e-
5. Latest e-
90/12 DEFRA & OTHER GOVERNMENT CORRESPONDENCE
91/12 TOWNLANDS & OXFORDSHIRE PCT.
13. CORRESPONDENCE
1. Invitation received from South & Vale Carers to attend AGM (November 8th) received. Tabled
2. Request to support the appeal for the purchase of a Repatriation Memorial Bell to be located in Norton Way Brize Norton to be sounded when a Funeral Cortège approaches .Tabled .Council declined to support financially as not local but supported the intent.
3. Latest e-
4. Notification from Henley CAB of their AGM on 28th November .Tabled
14. ITEMS OF INTEREST OR FOR FUTURE DISCUSSION.
The Annual Parish Meeting is proposed to be Thursday April 19th commencing at 6.00pm Clerk to ascertain Hall is available. ACTION Clerk
Mrs A Law has offered her apologies for December meeting.
There being no other items of business the Chairman closed the meeting at 10.12pm
R.V.Hudson.
Clerk to the Council.
6 Dec 2011