MINUTES OF THE MEETING OF SHIPLAKE PARISH COUNCIL
HELD IN SHIPLAKE MEMORIAL HALL
ON MONDAY, 12th APRIL 2010 AT 7.45 P.M.
1. PRESENT Mr R Dean (Chairman) Mr E Ryder, Lord F Phillimore, Mr G Thomas, Mr R Head, Mrs A Law and Mr M Leonard (DC) apologies received from Dr P Skolar (OCC) Mrs J Arnott and Mr T Taylor.
2. DECLARATIONS OF GIFTS & INTEREST.
Councillors were given the opportunity to declare any gifts or interest in any item on the Agenda.Mr E Ryder and Mr M Leonard declared personal interests in the Baskerville Lane Planning Application.
3. MINUTES OF THE MEETING HELD ON MONDAY, 8th MARCH 2010
The Minutes were approved on a resolution proposed by Mr R Head and seconded by Mrs A Law.
4. MATTERS ARISING FROM PREVIOUS MEETINGS(not covered under items in the agenda
Annual Parish Meeting Speaker to be confirmed. Council debated the meeting as time was getting short and due to holidays a proposed speaker from Shiplake College had not been confirmed. Council agreed to progress with the meeting and all efforts made by the Clerk to confirm a speaker and subject from Shiplake College. ACTION: Clerk
5. POLICE MATTERS.
Posters received advertising 2010 Community Policing Awards Competition will be launched Friday 16th April 2010.Tabled
Notification received of recruitment campaign “Draw the Line” for Special Constables .Tabled
PCSO Kathy Brooks arrived after meeting had finished apologising for not attending due to an incident but agreed to attend Annual parish Meeting.
6. O.C.C. - Cllr.Dr. P. Skolar.
Dr Skolar not being present there was no report submitted.
7. S.O.D.C. – Cllr. M. Leonard.
Mr. Leonard reported
1. Replacement of lost/stolen Bus Passes will now incur £10 charge unless there is a crime reference number.
2. Payments made by credit card will incur charge of 1.36%.
3. The community investment grants are now available :see item 07/11 below.
4. Core Strategy put on hold until after election.
5. Scrutiny meeting being held tonight to determine future communication between Town and Parish Councils. In future Monitoring Officers may attend Parish Meetings.
Mrs A Law asked Mr Leonard why Bus Tokens were sent out by registered post?
8. OPEN FORUM. Meeting closed at 8.14pm .There were no members of the public present but Mr M Leonard spoke on behalf of Mr Bryant (resident) regarding the exit for motorists and pedestrians from Brocks Way into Station Road as being particularly dangerous with poor visibility.Dr Skolar to discuss with highways on his return to see if there is a solution. Mr G Thomas asked Mr Leonard on behalf of the residents of Sydney Harrison House for clarification on the future local management of SHH as there are rumours of change.Mr Leonard assured that there are no plans to close the facility or make any changes .The Clerk was requested to ascertain a local contact for the residents. ACTION :Clerk
Meeting reconvened at 8.24pm
9. SPECIAL REPORTS-PLANNING.
10. PLANNING.
The Working Party submitted the following recommendations:
APPLICATIONS:
P10/E0363 - 28 Baskerville Lane, Shiplake RG9 3JY – Applicant: Mr C P McCarthy – Single Storey rear extension and front bay window.
Working Party recommends NO STRONG VIEWS
P10/E0358 – 5 Plowden Way, Shiplake Cross RG4 4DG – Applicant: Dr and Mrs Sarney – Rear single and two storey extension.
Working Party RECOMMENDS REFUSAL overdevelopment of site, impact on neighbours
P10/E0340 – Newlands, Memorial Avenue, Shiplake Cross – Applicant: Mr Hugh Gadson – Two storey extension and detached garage
Working Party RECOMMENDS REFUSAL overdevelopment of site, impact on neighbours
P10/E0334 – 3 Nursery Close, Lower Shiplake: Applicant: Mr Stewart Bell – Extension to side (north elevation) of property to extend existing kitchen and relocate utility room.
Working Party recommends NO STRONG VIEWS
P10/E0150 – Salthouse Mill Road – Applicant: Mr J D Cheney – Erection of two storey front extension.
The Working Party RECOMMENDS REFUSAL on the grounds that (a) the height of the Orangery was excessive and obstructed the passage of natural daylight into Millbrook, the neighbour’s house and garden (b) the electric gates should be at such a distance from the property’s boundary to prevent any obstruction of vehicular traffic along Mill Road.
DETERMINATIONS
P10/E0013 – Tower House, Reading Road – Fire escape staircase, guardrail & window changed. PERMISSION GRANTED with one condition.
P10/0098 – Shiplake Cottage, Mill Road – Two storey side extension to form enlarged Dining Room and bedroom and alterations to Kitchen windows. PERMISSION GRANTED with two conditions.
P10/E0122 – Gateways, Station Road – Erection of detached garage. PERMISSION GRANTED with three conditions
P09/E1430 – Gateways, Station Road – Erection of two storey four bedroom house on property and detached garage. PERMISSION GRANTED with 13 conditions
P09/E1383RET – 17 Westfield Crescent – Applicant: Mr Simon Fenn. Erection of summer house in garden. Retrospective. PERMISSION REFUSED with one reason
P10/E004 – Orchard Gate, Plough Lane – Rear extension and internal alterations – PERMISSION GRANTED with three conditions.
P10/E0083 - Creek Cottage, Lashbrook Road RG9 3NX – Enlargement of existing single storey side extension – PERMISSION GRANTED with two conditions
The recommendations were unanimously agreed.
· Mr McKean has gone to appeal following refusal of P0/E0760/O(outline) Kingsley,
Crowsley Road, Shiplake RG9 3LU Erection of detached dwelling house .
· Mr G Thomas acknowledged a personal interest and expressed concerns on behalf of Mrs J Arnott Chair of the Planning Working Party at the process of approval of the application for Shiplake Cottage.Council agreed with the concerns and requested the Clerk to draft a letter for submission to Democratic Services SODC , highlighting the apparent failure of the new system, and circulate for comment . ACTION : Clerk
· To date there has been no response SODC on the Arboreal Plans requested by Mrs J Arnott
· Change of property name from: 'Sun House' to: 'Badgers End' New Road, Shiplake, HENLEY-ON-THAMES RG9 3LG has been confirmed by SODC.
· Mr G Thomas asked for clarification as to the process of reviewing rateable value once improvements have been carried. He cited evidence of two neighboring properties both of which commenced at same RV since extension work has been completed, of similar proportions, one is rated two bands higher than the other with a resulting significant difference in revenue. ACTION :Mr Leonard
11. FINANCIAL MATTERS.
Copies of the financial statements for April with details of the accounts due for payment were approved on a resolution proposed by Mr E Ryder and seconded by Mr R Dean.
External Audit papers received, submission date set for 25th June 2010.Public Notices to be displayed from 10th May 2010.
Letter of thanks received from St John Ambulance for grant of £100.
MATTERS FOR CONSIDERATION.
01/11 MODEL CODE OF CONDUCT.
E-copy of Agenda for Standards Committee meeting (15th April) received.
02/11 RECREATION GROUNDS.
Badgers Walk - Mr. Leonard reported the condition of the equipment and general condition of the playground as satisfactory
Memorial Hall. Mrs Law reported the condition of the equipment and the general condition of the playground as satisfactory.
03/11 HIGHWAY MATTERS.
1. SOTIG update
TIF funding has been abolished: Reading must re-apply for Urban Challenge Funding. Reading's bid for government money for transport improvements is on hold as the fund for which it was bidding has been abolished. In response to the unpopularity of linking funding to road pricing schemes, money has been transferred to a new 'Urban Challenge Fund' which will not now be available until after a spending review in October. Full report can be viewed on: http://sotig.blogspirit.com/archive/2010/03/14/tif-funding-abolished.html.
04/11 FOOTPATHS.
Footpath walking reports. Mr Thomas has walked footpaths 1,7,29,36,37,38 and requested a sign for the beginning of FP 38 .Styles at both ends of FP 38 need repair
FP 36 Rivermead House and River Lawn there is a lot of debris and blockages. The Clerk to advise Jonathan Beale SODC for action. ACTION: Clerk
05/11 SHIPLAKE – DEVELOPMENT OF FACILITIES.
Projects for improving facilities within village
1. LASHBROOK CLEAR POND /LANDSCAPE. The working Party met and agreed that in the first instance the Clerk should contact the EA and the Landowner to get approval to carry out any restoration work ACTION : Clerk
2. CYCLEPATH.TO HENLEY
3. HIGHWAYS DEVELOPMENT OF ROUNDABOUTS AT MEMORIAL AVENUE AND STATION ROAD/WAR MEMORIAL
4. HYDROPOWER-/GREEN ELECTRICITY /BULK PURCHASE UTILITIES .Mr Thomas attended a seminar at the River & Rowing Museum and reported that it was well attended 80-100 people .The EA are focussing their efforts at Windsor/Romney, Bell Teddington and Sunbury .There is no overall Plan ,They (EA are happy to support Community led projects .Data shows that on average water levels Sonning could generate 62KW , Henley /Marsh 45KW and Shiplake 55 KW .SODC are to produce a project report in May 2010
5. FOOTPATH STATION ROAD ,CROWSLEY RAOD TO BUS-STOP
6. VILLAGE CONSERVATION PLAN-.
7. E.COMMS- email network. Council agreed for the Clerk to contact other Parishes who have implemented an E-Comms strategy for ideas. ACTION : Clerk
8. KERBING MEMORIAL AVENUE TO ORCHARD CLOSE
9. TREE PRESERVATION Council requested Mrs A Law to contact Mrs Penrose for a report from their survey of the tress in the village. ACTION :Mrs A Law
10. FOOTPATH NEW ROAD /MILL LANE TO PLOWDEN
11. FOOTPATH LOWER SHIPLAKE TO SCHOOL
12. IMPROVE PARKING AT SCHOOL
13. GRIT BINS
14. LAND DEVELOPMENT
06/11 ENVIRONMENTAL MATTERS.
Mr R Head reported on the damage being done to the Bus Shelters by Fly Posting such as the advert for the Mapledurham Craft Fair which is unsightly and has been secured on the bus shelter with screws .The Clerk was requested to contact the organisers and get them to remove the adverts and to deter them from future actions. ACTION: Clerk
07/11 S.O.D.C.
Community Investment Fund (CIF) -
Following the Council's budget setting on 18 February the CIF will be opening for applications on 16 April 2010. The fund is aimed at capital community projects that meet the Council's Corporate Priorities.
The scheme is due to open for application for over £15,000 grants on 16 April 2010 and close for applications on 14 May 2010. On-line applications will be available from our website www.southoxon.gov.uk/grants on 16 April.
An under £15,000 scheme for smaller projects will be open for applications in July.
08/11 O.C.C.
Local Transport Plan 3(2011-2030 newsletter issue 3 received .Tabled
09/11 O.A.L.C. /O.R.C.C.
4 copies of LCR received for distribution
NALC : Notification of Localism in Action an NALC Conference and Exhibition
Friday 2 July 2010, Marriot Bristol City Centre Hotel, Bristol and Thursday 9 September 2010, The Royal York Hotel, York
10/11 MEMORIAL HALL
Mr R Head reported that the drawings to support the planning application are to be presented to the Management Committee meeting in May for approval, all is progressing well.
11/11 CHILTERN SOCIETY/CPRE/OPFA.
Copies received:
· Special Trees and Woods of the Chilterns
· News of the Woods
· What’s on in the Chilterns
· Chalk and Trees
· Chiltern Society email Newsletter - March 2010.
Tabled
CPRE: Latest e-copy received
· “Fieldwork” April 2010: CPRE's campaigning newsletter. Tabled
· Oxfordshire Campaign Briefing: March 2010.Tabled
12/11 DEFRA & OTHER GOVERNMENT CORRESPONDENCE
13/11 TOWNLANDS & OXFORDSHIRE PCT.
13. CORRESPONDENCE
Correspondence and CD –rom received from Wokingham Borough Council requesting participation in consultation on the Wokingham Town Centre Masterplan Supplementary Planning Document to 2026.Tabled
E-Letter received about Network Rail holding a Level crossing safety awareness event at Shiplake Level crossing on Wednesday 9th June 2010. The Clerk to circulate to residents for awareness
14 ITEMS OF INTEREST OR FOR FUTURE DISCUSSION.
Mr R Head submitted his apologies for the May Annual General Meeting but offered himself for re-election as the Memorial Hall representative.
Their being no other items of business the Chairman closed the meeting at 9.34pm
R.V.Hudson.
Clerk to the Council.
16/4/2010