MINUTES OF THE MEETING OF SHIPLAKE PARISH COUNCIL
HELD IN SHIPLAKE MEMORIAL HALL
ON MONDAY, 9th NOVEMBER 2009 AT 7.45 P.M.
1. PRESENT
Mr R Dean (Chairman) Mr E Ryder, Mr T Taylor, Mr G Thomas, Mr R Head and Dr P Skolar (OCC) Mrs J Arnott, Mrs A Law and Mr M Leonard (DC). Apologies received from Lord F Phillimore
2. DECLARATIONS OF GIFTS & INTEREST.
Councillors were given the opportunity to declare any gifts or interest in any item on the Agenda. None Declared.
3. MINUTES OF THE MEETING HELD ON MONDAY, 12th OCTOBER 2009
The minutes were approved on a motion proposed by Mr R Head and seconded by Mr G Thomas.
4. MATTERS ARISING FROM PREVIOUS MEETINGS(not covered under items in the agenda
Revised Community Contact Plan had been distributed to Council members and was approved.
5. POLICE MATTERS.
There was no Police report. Shiplake has a new PCSO Lisa Wallman. The Clerk to contact Lisa to assist with the parking issue at Station Road/Mill Road. ACTION :Clerk
6. O.C.C. - Cllr.Dr. P. Skolar.
Dr Skolar reported:
1. The consultation on the proposal by OCC to increase the speed limit along the A4155 requires individuals to register their support or objection. The Clerk to contact SVCC, Shiplake College; put notices in the Corner Shop and on the Noticeboards. ACTION :Clerk
2. OCC are priority setting as they have to achieve £60million cuts over next 4-5years this could equate to 10% workforce.
3. The PCT has to achieve £280 million of cuts due to poor management
4. The BT red telephone boxes have been adopted in Checkendon but not in Henley
5. The Health Scrutiny Committee hosted a delegation from the medical department of the Chinese Government.
6. Townlands competitive dialogue has been delayed at least 6 months which means that any redevelopment will be delayed until 2013 at earliest
7. The proposed two Waste Incinerators have had their Planning Applications turned down
7. S.O.D.C. – Cllr. M. Leonard.
Mr. Leonard reported:
1. The Annual Residents Survey shows a satisfaction rating of 78% at May 2009 up from 63% in 2007
2. Henley remains the most vociferous objector to the new waste collection arrangements
3. There is an Energy Awareness Day to be held on 17th November
4. The Police are issuing advisory notices to the local Parishes to be alert to the threat of burglary in the run up to the Xmas period. Police will be manning stands on 14th November in Henley and 4th December in Sonning Common.
5. The merger of the senior management between Vale of White Horse and SODC has been a success and will be rolled out down through both organisations at the next levels of management.
6. SODC are currently reviewing budgets in the light of the economic crisis.
8. OPEN FORUM. The meeting was suspended at 8.27pm and Mr Duncan and Mr Johnson spoke strongly objecting to the Planning Application for Gateways The meeting reconvened at 8.34pm
9. SPECIAL REPORTS-PLANNING.
10. PLANNING.
The Planning Working Party reported on the following.
P09/E1061 Applicant Mr Groom .Gateways Station Road Shiplake RG9 3JS
New Dwelling at land to rear of Gateways, with new vehicular access off existing lane off Northfield Avenue
The Planning Working Party expressed the view that this was a serious overdevelopment and unneighbourly application and therefore RECOMMENDS REFUSAL
Letter received from Mr Duncan expressing opposition to Planning Application P09/E1060-7 (Gateways Station Road Shiplake. Tabled
P09/E1154 Applicant Mr Askin Orchard Gate, Plough Lane, Shiplake.RG9 4DE
Rear Extension and internal alterations.
The Working party RECOMMENDS NO STRONG VIEWS
DETERMINATIONS
P09/E0827 Applicant Mr Dillistone Gypsy Cottage Mill Road Shiplake RG9 3LW
Extension to form extended bedroom/study with ensuite accommodation.
PERMISSION GRANTED with 2 conditions
Mr R Head requested a follow up with Mrs Paula Fox (SODC Planning) following her site visit to Shiplake regarding the situation once permission for a Planning Application is granted what mechanism exists to ascertain an applicant complies with a Detailed Landscaping Scheme?
ACTION Mrs J Arnott
Council approved the Working Party’s recommendations.
11. FINANCIAL MATTERS.
1. Copies of the financial statements for November with details of the accounts due for payment were reviewed and approved on a motion proposed by Mr E Ryder and seconded by Mr T Taylor
2. Council approved a resolution to add Mr G Thomas, Mr T Taylor and Mrs J Arnott as Key Account Parties /approved signatories to the Cooperative Bank Account and remove Ms Edwards, Mr Parr, Mrs Price and Mrs Evans from the approved signatory list on a motion proposed by Mr E Ryder and seconded by Mr R Dean.
3. The FWP meet on 10th November 2009 to review Internal Audit effectiveness, carry out risk assessment, plan budget 2010/11, review grants budget and review Clerk salary.
12. MATTERS FOR CONSIDERATION.
79/10 MODEL CODE OF CONDUCT.
Copy of Agenda of Standards Committee received .Tabled
80/10 RECREATION GROUNDS.
Badgers Walk - Mr. Leonard reported the condition of the equipment and general condition of the playground as satisfactory apart from the gate not closing properly
Memorial Hall. Mrs Law reported the condition of the equipment and the general condition of the playground as satisfactory similarly apart from the gate not closing properly.
Mr R Head reported that there were some broken pavement slabs which needed replacing ACTION: Clerk
81/10 HIGHWAY MATTERS.
Update on SOTIG by Mr G Thomas. A meeting of all interested parties is scheduled for 12th November 2009
Update on Fly Tipping along Mill Road by Mr G Thomas. Mr Thomas had spoken with resident who admitted responsibility but could see no harm .The resident has agreed to curtail any further deposition of garden waste .The Clerk to contact SODC to advise them of name of the resident and to see if any action will be brought. ACTION: Clerk
Parking by Rail Crossing: e: mail letter received from Local resident Mrs Precey.Tabled
The Clerk to contact PCSO to see if any help with deterrents such as parking tickets will help alleviate this ongoing problem. ACTION: Clerk
Copy of Correspondence received from Chairman of Majesticare to Manager of Home regarding bridge entrance to Lashbrook Nursing Home.
“Following advice we have self-imposed a vehicle weight limit of 7.5 tonnes and the email below (which you have seen before) explains Pinders’ proposed solution to Grundon heavy vehicles crossing the causeway. Are the Grundon lorries still passing over the causeway? This needs to be changed for smaller vehicles as soon as possible. Please would you put into place the attached quote if there is no other sensible alternative put forward by Grundon. We would return to Grundon sometime in 2010.
The timing of the causeway works is slipping to 2010 because Mr Doble is unwilling to allow access for our temporary roadway and completion of the repairs unless he has the ability to achieve his planning permission for houses on his land. We are therefore being forced to delay until next year as the processes are very time consuming. There will be further temporary supporting work including scaffold handrail which will be rather an eyesore but there is no other way at present.
Please let me know when the heavy vehicle collections have ceased.
Subsequent response from Fire Brigade:
I was led to believe that this weight limit was imposed as a precautionary measure on your part. If you are indicating that this is a maximum weight loading then we may have a problem as our appliances are approx 11ton. If however you are stating that this was a measure put in place to reduce the degradation of the bridge, by reducing traffic, then I believe that an appliance attending, if at all, would contribute little to this effect.
Mr R Milne resident has contacted Council requesting OCC to clear the lenses of debris from the street lighting in Station Road to improve light emission. ACTION: Clerk
A request has been received to increase the height of the Speed Humps in Station Road as they currently do not deter speeding drivers. Dr Skolar reminded Council that this comment has been made before but Transport regulations dictate the height. The Clerk to ascertain what is the maximum legal height we are allowed. ACTION: Clerk
82/10 FOOTPATHS.
Footpath walking reports
Response received from Mr J Beale Field officer OCC Countryside Service confirming Footpaths 1/7/37/38 will be inspected as soon as possible. Mr Thomas and Mr Taylor requested to attend if available. ACTION: Clerk
83/10 SHIPLAKE – DEVELOPMENT OF FACILITIES. .
BT Telephone Kiosk .The Clerk had ascertained that Henley Town Council will not be taking up the offer to adopt a kiosk. Eye & Dunsden are proposing to retain working kiosks or convert to WIFI point .A suggestion had been received from the Corner Shop of making the kiosk an information point. Council voted to not adopt the kiosk.
84/10 ENVIRONMENTAL MATTERS. .
85/10 S.O.D.C.
Copy of Temporary Road Closure order received for Remembrance Sunday. Tabled
86/10 O.C.C.
. The formal Consultation on Speed Limit orders to “A” & “B” roads in Oxfordshire was covered under item 6.
Correspondence received notifying Council that Oxfordshire Fire Authority Integrated Risk Management Consultation Action plan 2010-11 has been launched and the IRMP team invite input .Closing Date is 31st January 2010.Tabled
Copy of Oxfordshire Road Casualty Report 2008 received. Tabled
87/10 O.A.L.C. /O.R.C.C.
E copy of latest update received .Tabled
88/10 MEMORIAL HALL
1. Mr Head gave an in depth report on the proposed redevelopments at the Memorial Hall.
2. Council agreed for the Chairman to sign the final version of the agreement approved by our insurers.
89/10 CHILTERN SOCIETY/CPRE/OPFA.
E-copy of the Chilterns newsletter received .Tabled Latest Issue of Countryside Voice received .Tabled
Latest E-Issue of Oxfordshire Campaign Briefing October 2009 received .Tabled
Latest Copy of “The Playing Field” received .Tabled
Letter received from OPFA thanking Council for ongoing membership
90/10 DEFRA & OTHER GOVERNMENT CORRESPONDENCE
91/10 TOWNLANDS & OXFORDSHIRE PCT.
13. CORRESPONDENCE
Letter received from Oxfordshire Association for the Blind requesting support. Tabled
Letter received from South & Vale Carers Centre requesting support. Tabled
Letter received from Sustrans thanking Council for ongoing support .Tabled
Email received from Rosemary Club requesting support. Tabled
14. ITEMS OF INTEREST OR FOR FUTURE DISCUSSION.
There being no other items of business the Chairman closed the meeting at 9.58pm
R.V.Hudson.
Clerk to the Council.
26/11/2009